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EOSC Future respects your privacy and is committed to protecting your personal data. We fully comply with the European Union’s General Data Protection Regulation.

This privacy notice informs you how we look after your personal data, what your privacy rights are and how the law protects you. Please note that this document only covers the data collected through www.eoscfuture.eu, not related EOSC (Future) websites or websites and services linked on this website.

1. Important Information

2. What data do we collect?

Forms on this website may collect the personal data that you provide.

Some websites that are part of the EOSC Future project and which are linked on this page, collect more substantial identifiable information, for example, the EOSC Future Grants Platform. The collection and processing practices of these websites are not covered in this document but can be consulted on the websites in question. When you leave our website, we encourage you to read the privacy notice of the website you are redirected to.

Please rest assured though that all EOSC Future websites only use the data they collect for those processes that you have consented to.

In addition, to identifiable personal data, this website aggregates:

2.1. Cookies

A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. By continuing to browse the site, you are agreeing to our use of cookies.

We use the following cookies:

Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies.

You can set your browser to refuse all or some browser cookies or to alert you when websites set or access cookies. You block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.  

Except for essential cookies, all cookies will expire after 6 months.

3. How do we collect data?

As you interact with our website, we may automatically collect technical data and usage data by using cookies or server logs. We may also receive technical data about you if you visit related EOSC websites using our cookies.

We only collect identifiable personal data that you submit yourself as part of registration forms, contact forms, newsletter registrations …

4. How will we use data?

Technical data and usage data will be used for statistical analysis. We use aggregated data about site usage (which do not identify specific users), such as the number of users who have visited certain pages of the site, or how long users are spending on a particular page, to help us optimise our site content, products and services.

Identifiable personal data will only be used for those processes that you have consented to (e.g. attending an event) and will not be transferred to other processes.

5. How will we store data?

Technical data and usage data will be held in a Google Analytics and Data Studio web environments.

Identifiable personal data will be stored on this website’s server and might be downloaded to a Microsoft SharePoint. In both cases, your data will be stored in the European Economic Area.

6. How long will we store data?

Personal data will be removed from our database no later than three months after it is no longer needed for the processes outlined above.

7. How might data be shared?

Personal data might be shared for processing with third parties, but only when this is necessary for the processes outlined above.

We use third parties for:

Personal data might also be shared with organisations in the DWC consortium. Arctik srl. (part of Technopolis Group) acts as the main data processor. In the framework of specific actions, data might also be shared with other organisations in the EOSC Future consortium.

We do not share personal data with organisations outside the EOSC Future consortium unless we are legally required to do so. We will never sell or rent personal data to third parties. Personal data will also not be shared with third parties for commercial purposes.

7.1. Will we share data with third parties outside the European Economic Area?

Two of EOSC Future’s consortium members are not based in the European Economic Area, namely CERN and the Paul Scherrer Institute, both of which operate out of Switzerland. Personal data will only be shared with these consortium partners in the framework of events, surveys, or other data gathering processes led by these organisations. In those cases, data will still be hosted on the EOSC Future servers of SharePoint, which are located in the European Economic Area. Data will also still be processed in accordance with EU privacy law.

The legal basis for processing personal data are:

The privacy policy on this website falls under Belgian jurisdiction, supervisory authority is the Belgian Data Protection Authority “Gegevenbeschermingsautoriteit – Autorité de protection de données”. They can be contacted at www.dataprotectionauthority.be

9 . What are your data protection rights?

 Under certain circumstances, you have rights under data protection laws in relation to your personal data.

You have the right to:

If you wish to exercise any of the rights set out above, please contact us.

10. Data Security

 We have put in place appropriate security measures to prevent the data collected through this website from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

11. Complaints

For complaints about the way we process your data and your rights with regards to your data, you can contact us.

12. Updates

This privacy notice might be updated to reflect changes to our data practices or the legislation that governs them. Significant changes to our privacy policy will be announced on this website.

This privacy policy was last updated 13 September 2021.